Career Opportunities

1.           Background of the Organisation:

The Society for AIDS in Africa (SAA) was established in Kinshasa in October 1990 during the 5th International Conference on AIDS and Associated Cancers in Africa, a precursor to the International Conference on AIDS and STIs in Africa (ICASA). The formation of the SAA with the support of the World Health Organization (W.H.O) brought to an end the practice of holding International Conference on AIDS in Africa outside the African continent. At the same time, it empowered Africans to address and respond to the challenges posed by HIV and AIDS on the continent. The SAA envisions an HIV free Africa with capacity to confront HIV and AIDS and its consequences as well as related diseases (such as Tuberculosis and Malaria). The Society also promotes positive environment and research on HIV and related diseases. The SAA is governed by an Executive Council drawn from South, North, East, West and Central Africa. SAA partners and collaborates with AFRICASO, Society for Women against AIDS in Africa (SWAA), NAP+, the Network of Youths in Africa and it enjoys the support of the UN-System, as well as various International organizations, including the International AIDS Society (IAS). SAA is the custodian of ICASA

2.           The Society for AIDS in Africa hereby invites Individual Consultants to indicate their interest in the following Assignment: [Accounts Officer]

The services to be provided under the Assignment include the following:

The consultant will be an Accounts officer to work for SAA  and assist the team in achieving its work program. The Consultant will work directly under the supervision of SAA Coordinator, Head of Finance Department and the project Accountant.

More details are provided in the below TORs.

Qualifications

Professional qualification in Accounting. Degree in Financial Management or accounting. Master’s degree in Financial Management or accounting is an added advantage.

EXPERIENCE: Minimum of 2 year in financial management or financial accounting (preferably in Middle-scale hospitality organization).

ROLE PROFILE

The Accounts Officer will be Assisting the Project Accountant and the Finance director in managing the organizations accounting and financial requirement including managing the finance department, procurement function and delegates billing systems.

DUTIES AND RESPONSIBILITIES

• Monitor and coordinate with outside units with regard to generation of revenue.
• Prepare ageing analysis every month in coordination with revenue officers
• Reconcile final bill claim with provisional bill claim.
• Pass necessary journal entries & prepare cash trial.
• Ensure that necessary books of accounts like cash book, ledger etc. are prepared and
• Compare with exchange bank statement.
• Compile & record the revenue statement and reconcile the balance with bank
• Accounts receivables Management
• Any other work instructed by the Director or the Head of Department.
• Assist in the direct planning of the financial strategy of SAA.
• Ensuring effective implementation of all accounting policies and procedures.
• Assists in the building of an efficient and professional team of employees within Finance and Accounting Department.
• Assists proactively with cost control requirements, revenue enhancement possibilities, profit improvement opportunities and ensuring a strong accounting and operational control environment to safeguard company’s assets.

EDUCATION

• Professional qualification in Accounting.
• Degree in Financial Management or accounting.
• Master’s degree in Financial Management or accounting is an added advantage

EXPERIENCE

Minimum of 2 years of financial and Accounting experience (preferably in middle scale Nongovernmental organizations).

REQUIREMENTS

• Candidate must possess strong financial acumen, analytical skills, must be solutions oriented and very well organized.
• Advanced quantitative skills and expertise in the use of EXCEL, MS WORD, POWER POINT and Quick books accounting software).
• Excellent communication and negotiation skills.
• Fluency in English and French as working languages is mandatory
• Ability to work under pressure and meet deadlines.
• Energetic and highly self-motivated female.
• Excellent interpersonal, organizational capacity and communication and writing skills.
• Client and results oriented with strong analytical and communication (verbal and written) skills, sense of accuracy and attention to detail.
• Ability to generate reliable reports for use in transactions.
• Knowledge in general accounting principles.
• Must possess problem solving and analytical skill.
• Ability to work under pressure and meet deadline.
• Ability to deal with sensitive issues in a multicultural environment and to build effective working relationships with colleagues.
• Ability to track and manage multiple projects at one time.

3. Deadline

Expressions of interest must be received at the address below no later than 31st  February,  2017 at 12:00am local time and specifically mentioning “Accounts Officer” in the subject line of the email or outside the envelop for hard copy application

Individual consultants will be established at the end of the request of expressions of interest. The consultants on the shortlist will be judged on the following criteria on the basis of their resume.

• Educational level and qualifications for the proposed assignment 30%
• Resource Mobilization experience 5%
• Language proficiency (English and French) 30%
• Knowledge of the west Africa Region 5%
• Similar experience in the area of expertise of the assignment as described in the Terms of Reference 30%

Attention to: SAA COORDINATOR,
Society for AIDS in Africa (SAA)
P.O BOX AF 2072
PLOT 58 CONTAINER
ADJIRINGANOR
OTANOR, ESTATES
TEL: +233303936815 /+233265985725

Email: info@saafrica.org

The Society for AIDS in Africa (SAA) was established in Kinshasa in October 1990 during the 5th International Conference on AIDS and Associated Cancers in Africa, a precursor to the International Conference on AIDS and STIs in Africa (ICASA). The formation of the SAA with the support of the World Health Organization (W.H.O) brought to an end the practice of holding International Conference on AIDS in Africa outside the African continent. At the same time, it empowered Africans to address and respond to the challenges posed by HIV and AIDS on the continent. The SAA envisions an HIV free Africa with capacity to confront HIV and AIDS and its consequences as well as related diseases (such as Tuberculosis and Malaria). The Society also promotes positive environment and research on HIV and related diseases. The SAA is governed by an Executive Council drawn from South, North, East, West and Central Africa. SAA partners and collaborates with AFRICASO, Society for Women against AIDS in Africa (SWAA), NAP+, the Network of Youths in Africa and it enjoys the support of the UN-System, as well as various International organizations, including the International AIDS Society (IAS). SAA is the custodian of ICASA

2.      The Society for AIDS in Africa hereby invites Individual Consultants to indicate their interest in the following Assignment: [Marketing and partnership]

The services to be provided under the Assignment include the following:

The consultant will be a Marketing & partnership officer to work for SAA’s strategic partnerships and assist the team in achieving its work program particular focus will be related to new partnerships, ICASA / SAA Symposium review preparation, and the implementation of the SAA Marketing and partnership strategy thus resulting in the need to adequately monitor progress and liaise with internal stakeholder on reporting requirements. The Consultant will work directly under the supervision of SAA Coordinator and Head of Finance Department

More details are provided in the below TORs.

3.      The SAA Permanent Secretariat and Finance Department

Invites Individual Consultants to indicate their interest in providing the above described services. Interested Consultants shall provide information on their qualifications and experience demonstrating their ability to undertake this Assignment (documents, reference to similar services, experience in similar assignments, etc.

4.      The eligibility criteria, the establishment of a short list and the selection procedure shall be in conformity with the SAA’s Rules and Procedure for the Use of Consultants. Please, note that interest expressed by a Consultant does not imply any obligation on the part of the SAA to include him/her in the shortlist.

5.      The estimated duration of services is twelve (12) months and the estimated starting date is 29 April 2016.

6.      Interested Individual Consultants may obtain further information at the address below during the SAA’s Permanent Secretariat working hours: 8:30 am to 5:00pm.

7.      Expressions of interest must be received at the address below no later than13 April 2017 at12:00am local time and specifically mentioning “Marketing & Partnership officer” in the subject line of the email or outside the envelop for hard copy application

Individual consultants will be established at the end of the request of expressions of interest. The consultants on the shortlist will be judged on the following criteria on the basis of their resume.

-Educational level and qualifications for the proposed assignment 40%

– Resource Mobilization experience 5%

-Language proficiency (English and French) 30%

-Knowledge of the Region 5%

-Similar experience in the area of expertise of the assignment as described in the Terms of Reference 30%

The role of the Marketing and Partnership Department (MPD) is to support the financing of ICASA’s based on SAA’s Marketing strategy

1. The Department leads the ICASA’s Marketing and Partnerships, in terms of management of donor & partner relations. The Department achieves its mission by targeting Corporate and non-Corporate organizations which have an interest in Africa. The Department is the focal point for relationships with public and private sector.

Thus resulting in the need to adequately monitor progress and liaise with internal stakeholders on reporting requirements. The Consultant will work directly under the supervision with the overall guidance of Permanent secretariat coordinator Director.

2. Major Tasks of the Consultant

·Contribute to the development of strategic options for mobilizing

·Contribute to the planning, conceptualization, elaboration and presentation of the ICASA resource mobilization and negotiation documents;

·Serve as backup to main cooperation officers for one or more donors.

Contribute and/or participate in the organization of regular internal and external outreach events for the benefit of staff, clients and other stakeholders, to explain the activities of the different funds;

·Organize business development and strategic initiatives consultations and meetings with partners, investors, institutional funds, enterprises and foundations;

·With particular reference to ICASA, develop a reporting framework for donors/partners to be used by the department and communicate as required with the donor thereon;

·prepare Partnerships Briefs for Senior Management, strategic partnerships agreements, memos and concept notes

· Contribute to the effective collaboration with other departments

·Provide general assistance to Manager and support any other tasks assigned by the Coordinator in relation to partnerships and Marketing.

3. Qualifications

·At least a Master of Business Administration (MBA) or in any related field.

·Substantial professional experience in program coordination and very good understanding of Marketing operations and partnerships.

·Proven capacity to deliver output in a timely manner and ability to use relevant computer technology.

·Advanced quantitative skills and expertise in the use of EXCEL, MS WORD, POWER POINT).

·Client and results oriented with strong analytical and communication (verbal and written) skills, sense of accuracy and attention to detail.

·Ability to deal with sensitive issues in a multicultural environment and to build effective working relationships with colleagues.

·Excellent interpersonal, organizational capacity and communication and writing skills.

·Fluency in English and French as working languages is mandatory.

4. Duration and Location

This will be a long term consultancy for 12 months, beginning on 29 April, 2016 and finishing on April, 2017. The Consultancy will take place in Accra – Ghana. The consultancy will require regular full time presence in the SAA’s offices.

Missions may occasionally be required. The consultant will be granted a cumulative of 2 days per month of leave.

5. Costs:

The consultant will receive a monthly lump sum commensurate with his/her experience with no additional benefits or per diems will be paid. The consultant is responsible for his/her own health insurance and accommodation costs. The SAA will cover full costs of any required missions and provide perdiem in accordance with rules governing SAA mission travel

6. Accountabilities

The consultant will formally report to the SAA Permanent Secretariat Coordinator.

Society for AIDS in Africa is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Attention to: SAA COORDINATOR,
Society for AIDS in Africa (SAA)
P.O BOX AF 2072
PLOT 58 CONTAINER
ADJIRINGANOR
OTANOR, ESTATES
TEL: +233303936815 /+233265985725

Email: info@saafrica.org

The Society for AIDS in Africa (SAA) was established in Kinshasa in October 1990 during the 5th International Conference on AIDS and Associated Cancers in Africa, a precursor to the International Conference on AIDS and STIs in Africa (ICASA). The formation of the SAA with the support of the World Health Organization (W.H.O) brought to an end the practice of holding International Conference on AIDS in Africa outside the African continent. At the same time, it empowered Africans to address and respond to the challenges posed by HIV and AIDS on the continent. The SAA envisions an HIV free Africa with capacity to confront HIV and AIDS and its consequences as well as related diseases (such as Tuberculosis and Malaria). The Society also promotes positive environment and research on HIV and related diseases. The SAA is governed by an Executive Council drawn from South, North, East, West and Central Africa. SAA partners and collaborates with AFRICASO, Society for Women against AIDS in Africa (SWAA), NAP+, the Network of Youths in Africa and it enjoys the support of the UN-System, as well as various International organizations, including the International AIDS Society (IAS). SAA is the custodian of ICASA

This position is located at East-legon, Adjiringanor plot 58 container behind NHTC (SAA) Permanent secretariat Accra. Working under direct supervision of the Head of Admins & Finance, the incumbent will assist in the general operations and execution of the SAA Permanent Secretariat activities.

Duties and Responsibilities

The incumbent will carry out the following tasks:

2.     Provides administrative support to the process of preparation and drafting of work plans, budgets, revisions, progress reports and summaries.

1. Maintains all proper filing system. .
2. Assists in the development of contacts with Government institutions and authorities, local representatives of other United Nations organizations, NGOs, civil society organizations, resource persons and the media regarding SAA mandates.
3. Assists in the updating of internal records of donor assistance provided to ICASA
4. Assistance in the organization of seminars, workshops and training activities.
5. Provides advice and assist staff members and their dependents by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with the requirements.
6. Makes travel and hotel reservations, prepares travel orders and assembles information pertinent to the purpose of travel.
7. Advises and makes arrangements for shipment and receipt of office and Secretariat supplies and equipment and household effects; including customs clearance.
8. Assist in procurement processes and proper assets management, monitoring, recording and disposal.
9. Performs other duties (such as general correspondence, attendance at meetings, minutes of meetings, reports, follow-up, etc.) as required.

Competencies

Professionalism:

• Sound knowledge and understanding of concepts and approaches relevant to budgetary and financial management; demonstrable knowledge of database administration;
• Knowledge of the standard financial rules and regulations
• Demonstrable commitment to the values of the SAA, particularly integrity in daily activities and behaviours; demonstrated professional competence and mastery of administrative processes;
• Ability to perform a range of administrative functions, including event planning and organizing and human resources administration;
• Ability to map out potential risks and make contingencies, as required.
• Shows pride in work and achievements;
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges.

Accountability:

• Takes ownership of responsibilities and honours commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards;
• Operates in compliance with organizational regulations and rules;
• Takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Teamwork:

• Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Works collaboratively with colleagues within and outside of SAA to achieve organizational goals;
• Solicits input by genuinely valuing others’ ideas and expertise;
• Is willing to learn from others; places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

• Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines;
• Knowledge on how to develop clear goals that are consistent with agreed strategies;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and projects as necessary; uses time efficiently.

Required Skills and Experience

Education:

• Tertiary Education with specialized certification in Personnel Administration, Accounting and Finance (level of education has been stated as secondary school but these specialized certification are taught in the tertiary levels such as universities, polytechnics as well as institutes of banking, finance and public administration)

Experience:

• A minimum of 5 years of progressively responsible professional experience in administrative assistance of project implementation and management preferably in a civil service, NGO, or international organization environment. Computer literacy, specifically advanced skills in MS Office Suite.

Language:

• English and French are the working languages of the SAA. For the post advertised, fluency in English (both oral and written) is required

Society for AIDS in Africa is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Attention to: SAA COORDINATOR,
Society for AIDS in Africa (SAA)
P.O BOX AF 2072
PLOT 58 CONTAINER
ADJIRINGANOR
OTANOR, ESTATES
TEL: +233303936815 /+233265985725

Email: info@saafrica.org