SATELLITE SESSION (VIRTUAL & IN-PERSON)

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• 45 minutes satellite sessions take place 09:45 AM - 15:00 PM on Monday 6th December 2021
• 45 minutes satellite sessions take place from 09:00 AM - 09:45 AM and from 13:30 PM – 14:15 PM from Tuesday 7th to Friday 10th December 2021.
• 45 minutes satellite sessions take place 09:00 AM – 9:45 AM on Saturday 11th December

IN-PERSON & VIRTUAL SATELLITE SESSION

Satellite sessions take place in the conference center but are fully organized and coordinated by the organization hosting the satellite. Conference organizers make satellite slots available for a fee, based on the room capacity and the time slot, and will allocate slots based on the overall conference programme. The programme committee will review the contents and speaker of the satellite sessions to ensure that they meet the scientific and ethical principles of the conference.

Criteria for approval include the following:

• Satellites should reflect and/or support the vision and goals of the conference.
• Satellites should address HIV/AIDS, co-infections, Hepatitis, COVID-19 or issues faced by individuals or organizations affected by or responding to the HIV/AIDS epidemic.
• Satellites should reflect conference policies and goals of diversity and inclusion.
• Satellites should address issues of emerging infection.

Satellite Holders Benefits

Satellite holders will have the following benefits

Company listing in the Pocket Programme (printed) and the Programme-at-a-Glance (online) Company listing on the conference website The following number of day passes is included (for both commercial and non-commercial organizations see satellite format)

There are many ways to boost your company’s presence at the conference. Think about: -Ads in the printed pocket programme or the online Programme-at-a-Glance and General Information guide   Satellite holders will also be in the conference abstract book

Click to download marketing document

IN-PERSON & VIRTUAL SATELLITE SESSION

1^st Option: Satellite session holders will be required to send a 30 min pre-recorded video presentation of their session. You are free to organize it at their convenient. The video will be projected during the session (IN-PERSON/virtual satellite session platform) during the conference. You can also decide to have a live satellite session and in this case, there is no need to send a pre-recorded video.

2^nd Option: Provide at least 3 or 4 speakers for your session room for in-person satellite session

A zoom link will be created for session organizer to have 15 minutes Q&A online

NB: the satellite organizer is free to organize their 45 minutes time slot as they wish

SATELLITE DAY PASSES

Day passes include access only on the day of your satellite, to all conference sessions, satellite sessions, the exhibition, and the poster area. If more than the numbers of free passes are needed additional persons have to be registered as regular conference delegates.

Please refer to our section on Sponsorship Items (page 6-8) for more opportunities, details and pricing

Place your Satellite Order

ICASA Satellite applications open 1^st March 2021 and close 30^th September 2021

Applications must be made through the online ICASA 2021 website. To submit your Satellite application. satellite-symposium@saafrica.org WhatsApp no: +233(0)555692455

Satellites are available in three formats depending on room capacity with 45 minutes slots.

Please note that:

1. Room capacities are estimates at this early stage of planning
2. Rooms are equipped with all standard equipment required to run a meeting
3. Additional equipment can be rented (in-person)
4. 45 minutes satellite sessions take place 09:45 AM - 15:00 PM on Monday 6^th December 2021
5. 45 minutes satellite sessions take place from 09:00 AM - 09:45 AM and from 13:30 PM – 14:15 PM from Tuesday 7 ^th to Friday 10^th December 2021
6. 45 minutes satellite sessions take place 09:00 AM – 9:45 AM on Saturday 11^th December

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Satellite format and sponsorship

Room Capacity (Seat)	Minutes	Non-commercial (5 Free Day Pass) (USD)	Commercial (8 Free Day Pass) (USD)
3000	45	5,500	7,500
	45	5,500	7,500
600	45	5,500	7,500
	45	5,500	7,500
500	45	5,500	7,500
	45	5,500	7,500
300	45	5,500	7,500
	45	5,500	7,500
100	45	5,500	7,500
	45	5,500	7,500

NB: allocation of slots will be based on first-come-first serve.

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SATELLITE-SYMPOSIUM CANCELLATION POLICY

Due to COVID-19, delegates will have the opportunity to participate in person or virtual. However, in the event that the COVID-19 pandemic upsurges, we will go fully virtual.